Junior Personal Assistant

• Manage meeting bookings and room coordination
• Maintain shared calendars and documents
• Support onboarding/administration tasks

• Assist with general administration support including diary management, travel, expenses and inbox management
• Support facilities coordination where needed
• Provide additional support to wider Director team with meeting and travel booking

• Provide ad hoc support to teams and projects
• Help organise internal events and meetings
• Maintain trackers and shared systems to support effective team operations

• Take on assigned administrative tasks
• Prepare basic materials for meetings
• Help manage workload overflow

• Business travel across Plexal sites may be required
• Needs the ability to manage and influence through both face-to-face and virtual team environments.
• The role may require SC clearance

• Strong organisational skills with the ability to manage multiple priorities and projects simultaneously
• Confidence to seek out information across the business and push back on conflicting priorities
• Discretion with sensitive and confidential information
• Excellent written and verbal communication skills, with the ability to interact effectively with C-level executives and stakeholders
• Strong problem-solving skills and the ability to make decisions in a fast-paced environment.
• Proficient in Microsoft Office Suite, specifically:
• Microsoft Outlook, Teams and Calendar management tools
• SharePoint and OneDrive for document management

• Experience with CRM systems such as HubSpot (as required for stakeholder coordination and management)

• High level of discretion and confidentiality
• Self-motivated and highly organised
• Ability to thrive in ambiguous scenarios 
• Ability to work in a high-pace environment
• Willing to learn and develop

Plexal’s Values:

Mission: We inherit the mission of UK government and deliver it in an agile and creative fashion.

Collaboration: We believe in the power of working together.

Equality: We strengthen ourselves as a team by embracing the different.

Care: People are at the heart of what we do; we care about our customers, members and colleagues.
 
As a start-up, we thrive in a dynamic and fast-paced work environment dedicated to empowering innovators. We embrace individuals who leverage technology and creativity to tackle our greatest challenges head-on. We strongly advocate for maintaining a harmonious work-life balance, our goal is to ensure every member of our team can authentically be themselves and live their best lives. We firmly believe that innovation and creativity flourish when we cultivate a diverse workforce, comprising highly skilled individuals with a wide range of perspectives to contribute.
 
In return we will offer you:

• Salary: £35,000 - £42,000 depending on skills and experience
• Annual bonus scheme
• A generous pension scheme (with a company contribution of up to 10%)
• Private healthcare, life assurance and critical illness cover
• 25 days holiday plus bank holidays
• Volunteering day