Project Coordinator

Permanent employee, Full-time · London

30,000 - 31,000 £ per year

The Role's Purpose

The Project Coordinator role will play a key part in supporting the successful delivery and governance of projects by providing administrative, logistical, and process-driven support across a variety of tasks. It will be a key part of the Innovation Services operations function, supporting the team with day-to-day responsibilities and more long-term continuous improvement projects. In addition to providing support on projects, the role with provide support to the Finance and Go To Market departments.

What You'll Do

Project Support & Governance

Support project teams with documentation, tracking, and administration.
Maintain projecttrackers, and files to ensure information is up to date.

Planning & Meetings

Schedule and coordinate planning meetings, governance boards, and workshops.
Prepare agendas, take minutes, and track follow-up actions.
Organise retrospectives and collate outputs for team improvement.

Risk & Issue Management

Maintain riskassessmentsand follow up on actions with stakeholders.

Status Reporting

Assistin gathering and compiling project updates for regular status reports.
Ensure reporting deadlines aremetand data isaccurateand well-presented.

Event & Calendar Management

Assistin organisingproject-related events,such as workshops.
Maintain the events calendar and ensuretimelycommunication of dates and details.

Financial & Procurement Administration

Assistwith budgeting processes andmaintainrecords of project spend.
Support invoicing activities and liaise with finance fortimelypayments.

Bid Management Administration

Completing framework compliance information.
Researching or gathering information relevant to bids.

Continuous Improvement

Identifyand suggest process improvements to enhance project efficiency.
Support the documentation and rollout of new tools, templates, or ways of working.

Your Skills

Essential:

Effective planning and prioritisation skills with the ability to keep track of multiple tasks and deliverables
Analytical, with the ability to think critically and to understand, interpret and articulate complex concepts and requirements 
Able todemonstrateprioritisation whilst working on multiple projects. 
Excellent Microsoft Word,Exceland PowerPoint skills 
Comfortable handling data and providing data analysis

Desirable

Highly organised with an understanding of innovation and collaboration practices 
Ability to listen,facilitateand influence, including influencing senior leaders and external stakeholders and negotiating to achieve desired outcomes

Your Experience

Desirable

Experience working in an innovation / start-up / venture environment. Ideally with proven experienceworking on projects or programme  
Good understanding of innovation, collaboration and project management practices, tools, and methodologies
Experiencewithworking with multiple stakeholders, such as startups and corporate clients, but also understanding the practicalities of working in a small and growing company 
Experience with processing andpresenting high volumes of data

Who You Are

Have the ability to thrive in ambiguous scenarios and work in a high-pace environment
Energised by the challenges and opportunities presented working for a high-growth company 
A highly effective communicator with strong interpersonal skills and the ability to interact with a range of stakeholder groups 
Team player and motivated self-starter

Why us?

Plexal’s Values:

Mission: We inherit the mission of UK government and deliver it in an agile and creative fashion.
Collaboration: We believe in the power of working together.
Equality: We strengthen ourselves as a team by embracing the different.
Care: People are at the heart of what we do; we care about our customers, members and colleagues.

As a start-up, we thrive in a dynamic and fast-paced work environment dedicated to empowering innovators. We embrace individuals who leverage technology and creativity to tackle our greatest challenges head-on. We strongly advocate for maintaining a harmonious work-life balance, our goal is to ensure every member of our team can authentically be themselves and live their best lives. We firmly believe that innovation and creativity flourish when we cultivate a diverse workforce, comprising highly skilled individuals with a wide range of perspectives to contribute.

In return we will offer you:

Salary: £30,000 - 31,000 depending on skills and experience
Annual bonus scheme
A generous pension scheme (with a company contribution of up to 10%)
Private healthcare, life assurance and critical illness cover
25 days holiday plus bank holidays
Volunteering day

Plexal is an equal opportunities employer and we actively encourage applicants from individuals from all backgrounds. We are a Disability Committed employer and are willing to make reasonable adjustments throughout the recruitment process.

Apply for this job

About us

Plexal is the innovation and growth company helping to strengthen the UK’s technology capabilities through collaboration.

With teams in London, Manchester and Cheltenham, we work closely with government, industry, startups and academia to drive economic growth and reinforce national security.

Founded by Delancey in 2017, Plexal delivers four core services: creating workspaces for innovators, running innovation programmes and consultancy, building regional tech clusters and helping SMEs scale strategically.

By closing the gap between early-stage and established organisations – across the public and private sectors at home and abroad – we’ve impacted over 1,200 businesses, added £731m to the UK economy and helped create 9,400 jobs.

Headquartered at Here East on the Queen Elizabeth Olympic Park, Plexal partners with organisations including the Department for Science, Innovation and Technology, the National Cyber Security Centre, Airbus, Amazon, Barclays Eagle Labs, Google Cloud, TfL, The Alan Turing Institute and the University of Oxford.

Apply for this job

We are looking forward to hearing from you!

Thank you for your interest in Plexal. Please fill out the following short form. Should you have difficulties with the upload of your data, please send an email to recruitment@plexal.com. If you require this job advert in another format (e.g. large print), are unable to submit via the application below, or have any other accessibility requirements please email recruitment@plexal.com.